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Back to Sofia’s team AI Executive Assistant Agent

Your inbox and calendar, handled for you

The AI Executive Assistant Agent reads your inbox, manages your calendar, drafts replies in your voice and messages you on WhatsApp. You choose, action by action, what she can send on her own.

Works with GmailOutlookWhatsApp
AI Executive Assistant Agent
Working 24/7
Sofia
Managed by Sofia · AI Assistant Manager
Email, handled

Reads, sorts and drafts

Replies drafted in your voice, sent when you allow it.

Executive assistant AI working
24/7 Always on
Sorted Inbox
Drafted Replies
You Approve
RequestChannelActionStatus
Reply to a client follow-up Gmail Draft in your voice To approve
Move Thursday meeting Calendar Rescheduled Done
Invoice from supplier Outlook Labelled and archived Done
Remind me about the offer WhatsApp Reminder set Scheduled
Diary and reminders Meetings handled Creates, moves and cancels meetings, and reminds you what matters.
Sorted Inbox
You set the limits Draft only, or send on her own Chosen per action. Anything waiting for you sits in a short approval list.
Drafted Replies
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How it works

From trigger to result,
you stay in control

Every workflow follows the same four steps. Nothing reaches your customers or your tools until you approve it, unless you decide to automate it within your rules.

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Before you start

What it accesses,
what it does and what it costs

Everything you need to decide, in one place. Each connection requests the minimum permissions and can be removed at any time.

What it reads
Your mailbox and calendar Your contacts Your knowledge base
Always needs your approval
Every email you have not allowed her to send on her own
What you can automate later
Sorting, labelling and archiving Calendar updates you asked for
Typical credit usage One assistant reply≈ 2 credits Transcribe one voice message≈ 2 credits Setup: about 3 minutes How credits work →
Watch it work

One real case,
from input to result

This is exactly what happens when the AI Executive Assistant Agent gets to work: what comes in, what the AI does, what waits for you, and what goes out.

A client New email · Gmail · 08:12 Input
Hi, could we move our meeting to Thursday and get your latest quote?
Sofia Sofia analyses Meeting moved to Thursday 10:00 Latest quote found in your files Reply drafted in your voice
Prepared by Sofia Needs your approvalApproved
Hi, of course. I have moved our meeting to Thursday at 10:00 and attached our latest quote. See you then.
ApproveApproved Edit
Sent and calendar updated
Before and after
Without FLUGIA An inbox that never empties Meetings moved by hand Things you forgot to follow up
With Sofia Email sorted and answered Your diary kept for you Reminders brought back on time
You decide what goes out You choose per action: draft only, or send on her own. Anything awaiting you sits in a short approval list.
Try it yourself with sample data
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Try it now

Test it with sample data.
No account needed.

Pick an example and see what the AI Executive Assistant Agent prepares. When you are ready, start a 15-day free trial on this one workflow, with your own tools.

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Sofia AI Executive Assistant Agent Sample mode · nothing is sent Sample
Input Hi, could we move our meeting to Thursday and get your latest quote?
Press “Run with sample data” to see the result.

AI Executive Assistant Agent
available 24/7

The questions business owners ask us most about this agent, answered the way Sofia would.

Can she send emails on her own ?
Sofia Only if you allow it, action by action. By default she drafts and you approve.
Can I talk to her on WhatsApp ?
Sofia Yes. You can ask her anything on the dashboard or over WhatsApp.
Does she reply in my language ?
Sofia Yes. You choose the reply language, per mailbox.
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Discover our
AI Executive Assistant Agent

Our AI Executive Assistant Agent sorts, labels and archives your email, drafts replies in your voice, sends, forwards and follows up, and creates, moves and cancels meetings for you.

Sofia reads, sorts, labels and archives your email, drafts replies in your voice, and sends, forwards and follows up when you allow it.
Sofia

The business benefits
of our AI Executive Assistant Agent

What changes in your business once Sofia’s team takes this work off your plate.

A sorted inbox
Labelled and archived as mail arrives.
Replies in your voice
Drafted for you, sent when you allow it.
Meetings handled
Created, moved or cancelled on request.
A short approval list
Approve or decline what is waiting for you.
On your messaging apps
Reach her on WhatsApp whenever you need.
Available 24/7
She keeps working while you are busy or away.
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Customer stories

Real companies. Real workflows.
Real results.

Local businesses use FLUGIA to take one recurring task off their plate, then add more once they see the results. Here is what they automated and what changed.

Bowls.be customers enjoying their bowls Restaurant · Belgium
Bowls.be Restaurant

“FLUGIA handles our incoming reviews and prepares every response for approval. Our team only needs to review the sensitive cases.”

Rachid Azaoum
Rachid Azaoum CEO of Bowls.be · Entrepreneur
157 customer reviews processed
98% approved without changes
2d → 4h average response time
David Uses David · AI E-Reputation Agent · and Emily · AI Phone Agent
elavi B2B services

“David writes our LinkedIn posts and SEO articles every week. We approve them in two minutes, and new clients now tell us they found us on Google.”

Ahmed Hilami
Ahmed Hilami CEO, elavi
Trusted by businesses already using FLUGIA
Coiffure CloéBowls.beTorfselavimdesignBatteriaLeadChamp LibreRebelEWTOF+SKadancoJ.J. DarbovenenspiritLe Cattelaind'bizBOMA Steak HouseFormation à Distance

Questions before
you get started ?

Can’t find your answer ? Our team replies within one business day.

Not unless you decide so. Every email you have not allowed her to send on her own waits for your approval by default. During your free trial, every AI Co-Worker starts in Approval required mode.
Still have questions ? Talk to us. Start free trial Book a demo